Manage your Google Workspace for Education Data ​

CBE students must review and manage their data in Google Workspace for Education.

• Google Workspace for Education is for classroom learning, not for personal use. Personal files and emails should not be put in Google Workspace for Education.
• New storage limits are coming to Google Workspace in 2022. Students must review their data in Google Drive and remove old or personal data.
• Students leaving CBE can take data with them before they leave.

See the Largest Files in your Google Drive
This is best done on a computer through the Chrome browser:

• Log into Google with your @educbe.ca account.
• Open Google Drive.
  
  
• Click on “Storage” (left hand column)
• The folders and files are listed from largest to smallest in size.

Remove Files / Folders

• Right click on an item/ folder. Choose Remove.
• Click on the Trash. Your Trash will be deleted automatically in 30 days.
• To permanently delete the items now, click on “Empty Trash”, then “Delete Forever”.

Move Files Out of Google Workspace

• Copy personal files to a personal Google account – Use this option if you are the owner or editor of the Google files. (Files where you are only a viewer will not be copied). Learn more.
• Download or forward personal emails – If you only have a few items to keep, download files and folders individually. This can include shared items. Learn more.
• Google Archive/Takeout - Use this feature to download many items that you own as a .zip file. Learn more.
• Transfer Ownership - If others will need to continue using files you own (ie shared assignment), you can transfer ownership to someone else at CBE in sharing options, or they can take a copy for themselves. Learn more. ​