Welcome to the CBE
Please review and complete the documents listed below. The information contained within these documents will help us build a confidential employee file for your CBE employment record and ensure a smooth transition as an employee of the CBE.
Before Your Start Date
You will need to complete the following documents:
- Signed dated copy of your contract
- Employee Profile Change Form | Only complete if NAME and/or ADDRESS provided during the recruitment process changed
- Provincial Tax Credits Return | View Guide
- Federal Tax Credits Return | View Guide
- New Employee Direct Deposit Registration Form
- Acknowledgement of Responsibilities and Obligations for New Employees | View more details in the Review section, including links to the Administrative Regulations
- Teaching Applicant Declaration Form
- Teaching Applicant References
- Blue Cross Pre-authorized Payment Plan for Deduction of Premiums | View Blue Cross Forms Quick Reference Guide
- Blue Cross Group Insurance Enrolment Form | Group Number 70630 View Blue Cross Forms Quick Reference Guide
In addition to these completed forms, you will need to provide us with a copy of your:
- Social insurance card
- Birth certificate
- Teaching certificate
If your Alberta Certification has expired, email: certifications@cbe.ab.ca.
We will prepare the documentation necessary to request a re-issuance of your certification from Alberta Education
Note
Participation in the Blue Cross Substitute Teacher's Benefits Package is a condition of employment. Benefits information is available in the Group Benefits Frequently Asked Questions.
Submissions
Please email all the above completed forms and documents to: teacherstaffing@cbe.ab.ca
Review
In addition, please review the CBE dress code Wear Business Casual, Working Relationship Commitment and all CBE Policies & Regulations that govern the operation of the school board and employees, particularly:
- Code of Conduct | Administrative Regulation 4027
- Security of Information Resource | Administrative Regulation 1061
- Occupational Health and Safety | Administrative Regulation 1070
- Student Records | Administrative Regulation 6024
- Responsible use of Electronic Information Resource | Administrative Regulation 1062
- Public Interest Disclosure (Whistleblower Protection) | Administrative Regulation 4090
Once you have reviewed the above administrative regulations, please include a signed copy of the Acknowledgement of Responsibilities and Obligations for New Employees (as listed above) in your hiring package back to us.
Salary Placement Information
Alberta Teacher's Association (ATA)
You will also need to complete a Teacher Qualifications Service (TQS) Application Form. TQS is the agency in Alberta responsible for evaluating teachers’ years of education for salary purposes. A TQS statement is required according to Article 3 of the ATA collective agreement within 60 days of the date of employment to ensure any applicable salary adjustment is processed retroactively to date of employment.
Previous Teaching Experience
If you have previous teaching experience with another school board, you are responsible to both obtain confirmation of your Previous Teaching Experience and to share this information with CBE for the purpose of salary grid placement. Please submit a request for your previous school board to complete the CBE’s Previous Teaching Experience form. According to Article 3 of the ATA collective agreement, this must be provided within 40 days of the date of employment to ensure any applicable salary adjustment is processed retroactively to date of employment.
Other Information You Need to Complete
Alberta Teacher's Retirement Fund (ATRF)
Substitute teachers are not eligible to participate in the teachers’ pension plan. For more details, visit the Substitute Teachers page of the ATRF website.
Registering as a Substitute
Teachers, Substitutes and School Administrators have web-based access to SmartFindExpress (SFE), the CBE's tool for booking substitutes. You must register and create a PIN to be able to use the SFE tool. For more information, go to CBE's Intranet site (Insite) and access the SmartFind Express Help page.
Employee ID
Your employee ID number is required before you can acquire CBE network access. If you have not received your Employee ID number by your start date please contact the Employee Contact Centre at 403-817-7333 or ecc@cbe.ab.ca.
Security Clearance
Everyone coming to work with the Calgary Board of Education must provide a cleared Police Information Check (PIC), dated within six months of their start date, before they can begin to work. If you do not have a current one on file with the CBE or if you have had a break in employment with the CBE you will require a Police Security Clearance. Please visit Calgary Police Services - Police Information Check to request a clearance.
If you are coming from out of province, please obtain a new Police Security Clearance from the Province where you have been residing. Original copies only must be submitted and it must be within 6 months of hire date.
Security Clearance information information is available in Police Information Checks - Applicants Information Guide.
On Your Start Date
Network Access
To access our technology, you will require a CBE account username and password. Follow the steps in the CBE Initial Account Set-up Guide on your first day of work.
After Your Start Date
Safety
You will need to familiarize yourself with CBE’s Occupational Health and Safety policies. Once you have an employee ID and network access you will need to access the CBE's health and safety guidelines. You will be given access to PublicSchoolWORKS to complete your training.
Within 15 working days of your start date, you will need to have completed your safety training and your health and safety orientation with a supervisor at one of your work sites.
PeopleSoft
Sign in to PeopleSoft using your network log in and add in your teaching assignments. For more information, go to All ATA Employees Including Substitute Teachers - Teaching Assignments in PeopleSoft Information Guide.
We wish you every success in your career with the Calgary Board of Education.
Last modified: 2026-08-17 18:52:29.404518 +0000 UTC