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Registration

Registration Kindergarten to Grade 9 for New Students

Kindergarten to Grade 9 for New Students

​Registration at Calgary Board of Education (CBE) schools is not determined on a first come, first served basis. Registration and admission to schools in CBE are governed by the Education Act and Administrative Regulation 6090 | Child and Student Registration and Admission.

Here you can find:



General Information and Programming

As the largest school district in Western Canada, we offer a depth and breadth of programs and supports to meet the unique learning needs and interests of an increasingly diverse population. We focus on personalizing the learning experience so that each student is engaged, inspired and learning to their full potential.

Students in CBE have access to rigorous and robust academic and complementary programming at their community school.

Programming

Along with our excellent regular program offered at our community schools, we offer several program options to suit the unique learning needs, interests and abilities of your child. All of our programs follow the Alberta Programs of Study mandated curriculum. Choose the best option for your child.

  1. Program Choice: You will register your child in either their designated regular program or designated alternative program. Refer to Programs for more information alternative program details and registration information.
  2. Designated School: Your address determines the designated school(s)​​​ where you can register your child for your choice of program. Refer to the Find a School​ tool.

Lottery Process

If Grade 1-9 student registration requests exceed available space in a designated regular program or designated alternative program, the principal must use the lottery process.

A list of schools anticipating a lottery for their 2022-23 school year regular program is available on Lottery Information for Parents.

A student who is unsuccessful in the lottery process who registered for a/an:

  • alternative program, will be informed by the alternative program school how to register in the designated regular program school or where capped (AR 6090), in the designated overflow school."
  • regular program, will be designated to the overflow school.

May My Child Attend a School Other Than Their Designated School?

Kindergarten

Most of our kindergarten programs are half-day (offered in either the morning or afternoon) or alternating full-day, with hours of operation varying from school to school.​ Learn more on our Kindergarten Program page.​​

Children must be at least five years old as of December 31 to start kindergarten in the fall of that kindergarten year. This means that a four-year old child may start kindergarten if they will turn five on or before December 31 of that kindergarten year.​​​



When to Register

​2021-22 School Year

Schools accept registrations for the current school year at any time during the school year.

​2022-23 School Year

Registration for the 2022-23 school year opens Jan. 17, 2022.​



Where to Register

Canadian Citizen

If your child is a Canadian citizen, follow the process outlined below, under:

Non-Canadian Citizen

If your child is a not a Canadian citizen, you must contact CBE’s Welcome Centre at 403-817-7789 or welcome@cbe.ab.ca for registration instructions. This includes:

  • Permanent Residents;
  • Refugees Claimants;
  • Children of lawfully admitted temporary residents:
    • Parents/Guardians on work permits; or
    • Parents/Guardians on study permits; or
  • Parent/Guardian is permanent resident or Canadian citizen and their ​child is not;
  • International Fee-Paying Students K-9 who are approved by the CBE’s Global Learning Department.



2021-22 School Year | Registration Process for Canadian Citizens

During a health emergency when access to school buildings is being limited for everyone’s safety, the following is the process to register students new to CBE who are Canadian citizens. If you have questions, please directly contact the school at which you are registering.

The only person who can register a child is someone who has the authority to do so. Examples include, but are not limited to: parent; legal guardian (as appointed by the courts); Director of Child Welfare; social worker. The person registering the child will be asked to provide government issued photo identification (see Step 7).

Parents / Legal Guardians / Independent Students unable to complete the registration form electronically, are asked to contact the school and arrange a time to complete the form at the school. Given that access to school buildings is limited at this time, it may take some time to get an appointment and we ask for your patience as we work to protect everyone’s safety.

Step 1: Determine Designated School

Every child in Calgary has a designated school based on their home address and the program they choose.

Find your designated school with our find a school tool along with the school’s contact information and website address.

Step 2: Determine Which Registration Form to Complete

Independent Student

Student Registration Form – Independent Student

Any student considered legally “independent” as defined below, completes this form and may register in a school in The Calgary Board of Education without parental consent.

Independent Student: means a student, as defined by section 1(1)(n) of the Education Act, who:

a) is 18 years of age or older; or

b) is 16 years of age or older; and

i. lives independently as determined by the principal; or

ii. is party to an agreement under section 57.2 of the Child, Youth and Family Enhancement Act.

Dependent Student

Student Registration Form – Dependent Student

The parent / legal guardian of a child who does not meet the definition of “independent” as noted above, completes the “dependent” student registration form.

Step 3: Complete the Registration Form

The parent / legal guardian / independent student completes the appropriate form, prints, signs where noted (resident/non-resident and declaration), scans or take a photo of each page of the completed registration form then saves the file.

Note | During a health emergency, the "staff witness section" of the declaration is not required.

Save the file as “New Registration -” followed by the full legal name of the child/student. For example, if the full legal name of the child is Morgan Aubrey Smith, then the file is saved as "New Registration - Morgan Aubrey Smith".

Parents / Legal Guardians / Independent Students without access to a printer, can complete the registration form electronically, save using the naming protocol as stated above and because they will not be able to sign the two declarations, must include in the email to the school this statement:

  • I hereby represent that I have the legal authority to register the person named on the attached registration form. I declare the information that I have provided on this form is complete and accurate. I will immediately notify the school of any changes to the information on this form.

    AND one of these statements:

  • I declare that I am of the Roman Catholic faith.
    or
  • I declare that I am not of the Roman Catholic faith.

Step 4: Required Documentation

The parent / legal guardian / independent student scans a copy or takes a photo of the student proof of age, legal name, citizenship document as well as proof of address. For a list of accepted proof of age, legal name, citizenship documents and proof of address documents, please see the last page of the registration form.

The information provided on the registration form must match what is provided with documentation. If the documentation that you provide does not match the primary address where your child lives or their age, your child will be withdrawn from the school part-way through the year and your child will be transferred to their regular designated program school or the designated overflow location, if necessary.

​Please recognize that an abrupt mid-year move can disrupt learning and important relationships.

Note | Parents / Legal Guardians / Independent Students who do not wish to provide the proof of age, legal name or citizenship document, or proof of address via email must contact the school and arrange a time to provide this in person before the registration form can be processed. Given that access to school buildings is limited at this time, it may take some time to get an appointment and we ask for your patience as we work to protect everyone’s safety.​

Step 5: Email

The parent / legal guardian / independent student emails the designated school determined in STEP 1.

The subject line of the email is “New Registration -” followed by the full legal name of the child/student. For example, if the full legal name of the child is Morgan Aubrey Smith, then the subject line of the email is "New Registration - Morgan Aubrey Smith".

Attach the registration form, proof of address and the proof of age, legal name and citizenship document to the email.

To find the email address of the school:

  1. find the school in the School Directory;
  2. click on the school name; and
  3. copy the email address.

Step 6: Confirmation of Receipt of Registration Request

The school will review the registration form and reply to the email from the parent / legal guardian / independent student based on whether:

  1. the documentation has been included and the form is correct and complete;
  2. the documentation has not been included and the form is correct and complete;
  3. the documentation is not one of the accepted: proof or address; proof of age, legal name and citizenship; and/or the form is incorrect or incomplete; or​
  4. it has been emailed to a school that is not the designated school based on the address provided or age of the child.

For the text of the email that will be sent, please refer to Co​nfirm​ation of Receipt of Registration – School Email Text.

Step 7: Confirmation of Registration

Until documents can be verified in person at the school, student registration is conditional. In the majority of cases,​ this will not be done until the health emergency is over.

It is expected that in the vast majority of cases, documentation provided in person will verify that the address is within the school’s designated boundaries, the student is the right age for the school, and, in the case of dependent students, that the person who completed the registration has the authority to do so.

Once verified, the registration status will change from conditionally registered to accepted.

However, if the documentation indicates that the address is not within the school’s designated boundaries or the student is not age appropriate for the school then the student will be withdrawn from the school and the parents / legal guardians / independent student directed to register at the designated school.

In the case of a:

  • dependent student where the person who completed the registration form did not have the authority to complete the form, the registration process will have to be completed in a timely fashion by the person who does have the authority to complete the form otherwise the student will be withdrawn.
  • student who indicated they were independent who in fact is not an independent student, their parent / legal guardian will need to follow the registration process for a dependent student and do so in a timely fashion otherwise the student will be withdrawn.


2022-23 School Year | Registration Process for Canadian Citizens

Some 2022-23 school year registration situations will be moving to an online registration process.

Online Registration Form (SchoolEngage)

​Who is Registered Using the Online Form?

  • Children registering for an Early Childhood Services (Kindergarten) regular program.
  • Students resident to CBE (see AR 6090, Definitions) registering in a regular program.

    Notes |

    1 |   students in the designated attendance area of one of the new schools will see the following in SchoolEngage:

    • “Auburn Bay MS": working title school name for the Auburn Bay middle school
    • “Auburn Bay ES 2": working title school name for the second Auburn Bay elementary school
    • “Mahogany School": official name
    • “Skyview Ranch EMS": working title school name for the Skyview Ranch elementary/middle school​ 

    2 |   students wishing to attend CBe-learn full-time, must first register at their designated school then complete a Transfer Request Form.

  • Children and students submitting an Expression of Interest to an Alternative Program who have as their designated regular program school any of the schools listed below.

    ​​The reason why this is required is because if the child/student is not offered a spot in a​n Alternative Program then the child/student will attend their regular program school. In order for the child/student to be included in the regular program lottery the legal guardians / parent must submit an online registration form no later than noon on Feb. 15, 2022.


Note | The regular program scho​ols listed below have a designated overflow school and are in lottery for the 2022-23 school year (Lottery Information for Parents). To be included in the school’s lottery, registration forms must be submitted no later than noon on Feb. 15, 2022.

  • ​Copperfield School
  • Dr. Martha Cohen School (Copperfield and New Brighton)
  • Edgemont School
  • Griffith Woods School
  • Kenneth D. Taylor School (Evanston) 
  • New Brighton School
  • Taradale School
  • Tom Baines School
  • West Springs School (Cougar Ridge)

Process

Legal Guardians / Parents New to CBE

Legal guardians / parents new to CBE do not have a MyCBE parent account. Therefore, they will:

  1. Create a SchoolEngage account.
  2. Log into SchoolEngage.
  3. Add a student.
  4. Complete the registration form.

Refer to SchoolEngage Support for detailed steps.

Current CBE Legal Guardians / Parents

Legal Guardians with one or more children already registered in CBE, who have created a MyCBE parent account, will access SchoolEngage through their MyCBE account.

  1. Log into MyCBE​
  2. Click on the SchoolEngage icon in the left menu
  3. Add a student.
  4. Complete the registration form.

Refer to SchoolEngage Support for detailed steps.

Once you have submitted the registration form through SchoolEngage, please do not call the school to confirm. The school will contact you once your child has been admitted to the school. The process of reviewing your registration may take several weeks for those who live within the designated attendance area of the school. Registrations for those living outside of the designated attendance area will be processed between mid-March and June 1, 2022. ​

PDF Registration Form

Who is Registered Using the fillable PDF Form?

  • Students resident to CBE (see AR 6090, Definitions) registering for CBE Home Education.
  • Students not resident to CBE (see AR 6090, Definitions).

Process

Complete Steps 1-7 found in the 2021-22 School Year | Registration Process for Canadian Citizens section of this webpage.​​​​​​​​​​​

Alternative Program Registration Form​

Who Falls Into This Category?

Alternative Programs:

  • All Boys
  • All Girls
  • Arts-Centred Learning 
  • Chinese (Mandarin) Bilingual
  • Early French Immersion​
  • German Bilingual
  • Indigenous Focus
  • Late French Immersion
  • Montessori
  • Science
  • Spanish Bilingual
  • Traditional Learning Centre (TLC)​

Process

Alternative programs have a new registration process. Please visit our Alternative Program page for the detailed Alternative Programs Registration Process.

In order to register for an alternative program you must submit an Expression of Interest and the school must offer you a placement in the alternative program. Some alternative programs have space and others do not.

Note | The Alternative Program lottery for schools whose programs were oversubscribed, took place on Feb. 16, 2022.

Children (K) or students (Grades 1-9) being offered a placement

Legal Guardians / Parents New to CBE

Legal guardians / parents new to CBE do not have​ a MyCBE account. Therefore, they will:

  1. Create a SchoolEngage account.
  2. Log into SchoolEngage.
  3. Add a student.
  4. Complete the Alternative Program Registration Form for 2022-23.

Refer to SchoolEngage Support for detailed steps.

Current CBE Legal Guardians / Parents

Legal Guardians with one or more children already registered in CBE, who have created a MyCBE parent account, will access SchoolEngage through their MyCBE account.

  1. Log into MyCBE/PowerSchool​
  2. Click on the SchoolEngage icon in the left menu
  3. Add a student.
  4. Complete the Alternative Program Registration Form for 2022-23.

Refer to SchoolEngage Support for detailed steps.

​ 

 Contact Us

To find out more about registration at your school, please contact your school directly.

 
For general questions about registration email us for the quickest response, or call CBE's School Information Line:
 

403-817-7955



 
Last modified: 6/30/2022 9:57 AM
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