We welcome volunteers in the classroom, on field trips and with certain tasks at school or at home. Certain activities or field trips would not be possible without the active participation of our volunteers.
As a CBE volunteer, you are placed in a position of trust with students, staff or property. All adult volunteers require a valid security clearance - no exceptions.
Guest speakers or visitors to the school, and parents assisting their own child only are not considered to be volunteers, and do not require a security clearance.
Volunteer Security Clearance Process
Step 1: Prospective volunteers must first register as a volunteer at the school office where you plan on volunteering. School administrators will verify your identity and register you in the CBE volunteer database. The school office will provide you with a letter enabling you to obtain a police information check from the Calgary Police Service (CPS). Effective February 2024, volunteers can request this letter through their MyCBE account using the form available in the School Engage tab.
Please note, prospective volunteers must reside in Canada for a full year before registering. Police clearances from countries other than Canada are not accepted.
Step 2: Visit the CPS online system, electronic Police Information Check (ePIC), to obtain your police check using your CBE volunteer letter.
If you are unable to complete the process online, you may visit a police information check location instead.
Step 3: Once you receive your clearance document from CPS you will need to share it with the school. This can be done through School Engage, in-person or by email.
Your security clearance is valid for five years and the cost is $21.25 ($15.00 for police clearance and $6.25 service fee with GST) which is charged during the online ePIC application.
The cost of obtaining a police clearance, and all associated fees is the responsibility of the applicant and is not covered by the CBE.
Annual Volunteer Registration
Each school year you must complete the CBE volunteer registration form. By completing the form, you agree to abide by the conditions that protect the safety, confidentiality and working environment of our schools. You also make a signed declaration with regard to criminal charges.