Registration Process During a Health Emergency
During a health emergency when access to school buildings is being limited for everyone’s safety, the following is the process to register students new to CBE who are Canadian citizens. If you have questions, please contact the school you are registering at directly.
The content on this page is organized into the following categories:
- General Information and Programming
- Where to Register
- When to Register
- High School Registration Course Guides
- Registration Steps for Canadian Citizens
- Attending a School Other Than The Designated School
General Information and Programming
As the largest school district in Western Canada, we offer a depth and breadth of programs and supports to meet the unique learning needs and interests of an increasingly diverse population. We focus on personalizing the learning experience so that each student is engaged, inspired and learning to their full potential.
Students in CBE have access to rigorous and robust academic and complementary programming at their community school.
Along with our excellent regular program offered at our community schools, we offer several program options to suit the unique learning needs, interests and abilities of your child. All of our programs follow the Alberta Programs of Study mandated curriculum. Choose the best option for your child.
Where to Register
If your child (dependent student) is or you (independent student) are:
- a Canadian citizen, register directly at their/your designated school. Follow the steps outlined
below, under Registration Steps for Canadian Citizens.
- not a Canadian citizen, you must contact
CBE’s Welcome Centre at 403-817-7789 or
email@example.com for registration instructions. This includes:
- landed immigrants (Permanent Residents);
- children of individuals who are lawfully admitted to Canada for permanent or temporary residence, or non-residents; and
- international fee-paying students who are approved by the CBE’s Global Learning.
When to Register
2020-21 School Year
Schools accept registrations for the current school year from when they re-open in August up to the end of June.
2021-22 School Year
Registration for the 2021-22 school year begins on Monday, Jan. 11, 2021.
Our schools are closed after June 30 for the summer. If you are wishing to register your child (dependent student) or yourself (independent student) after June 30 and your child (dependent student) or you (independent student) is:
- a Canadian citizen, you will register directly with your school when they re-open in August. Check your designated school's website for their back-to-school information.
- not a Canadian citizen, please contact
CBE’s Welcome Centre at 403-817-7789 or
firstname.lastname@example.org, which is open both during the school year and also through most of the summer to help individuals who are new to Canada.
High School Course Guides
In high school, students explore new ideas, develop additional interests, build relationships, and pursue their goals. CBE high schools work together and with community partners to give students more flexibility in accessing a wide variety of programs, courses and learning experiences.
High school information guides, including the
Detailed High School Course Guide, and other high school specific information can be found in High School Success.
Registration Steps for Canadian Citizens
Parents / Legal Guardians / Independent Students who are
unable to complete the registration form electronically are asked to contact the school and arrange a time to complete the form at the school. Given that access to school buildings is limited at this time, it may take some time to get an appointment and we ask for your patience as we work to protect everyone’s safety.
Step 1: Determine Designated School
Every child in Calgary has a designated school based on their home address and the program they choose.
Find your designated school with our find a school tool along with the school’s contact information and website address.
Note | Students who are nineteen (19) years of age or older as of September 1 may only apply to attend
Chinook Learning Services.
Step 2: Determine Which Registration Form to Complete
Student Registration Form – Independent Student
Any student considered legally “independent” as defined below, completes this form and may register in a school in The Calgary Board of Education without parental consent.
- 18 years of age and older;
- 16 years or older;
- living independently as determined by a board in accordance with section 6 of the
- a party to an agreement under Section 57.2 of the
Child, Youth and Family Enhancement Act, are considered “independent” under the
Student Registration Form – Dependent Student
The parent / legal guardian of a child who does not meet the definition of “independent” as noted above, completes the “dependent” student registration form.
Step 3: Complete the Registration Form
The parent / legal guardian / independent student completes the appropriate form, prints, signs where noted (resident/non-resident and declaration), scans or take a photo of each page of the completed registration form then saves the file.
Note | During a heath emergency, the staff witness section of the declaration is not required.
Save the file as “New Registration -” followed by the full legal name of the child/student. For example, if the full legal name of the child is Morgan Aubrey Smith, then the file is saved as "New Registration - Morgan Aubrey Smith".
Parents / Legal Guardians / Independent Students
without access to a printer, will complete the registration form electronically, save using the naming protocol as stated above, and because they will not be able to sign the two declarations must include in the email to the school this statement:
- I hereby represent that I have the legal authority to register the person named on the attached registration form. I declare the information that I have provided on this form is complete and accurate. I will immediately notify the school of any changes to the information on this form.
AND one of these statements:
- I declare that I am of the Roman Catholic faith.
- I declare that I am
not of the Roman Catholic faith.
Step 4: Required Documentation
The parent / legal guardian / independent student scans a copy or takes a photo of the student proof of age, legal name, citizenship document as well as proof of address. For a list of accepted proof of age, legal name, citizenship documents and proof of address documents see the last page of the registration form.
The information provided on the registration form must match what is proven with documentation. If the documentation that you provide does not match the address where your child lives or their age, your child will be withdrawn from the school part-way through the year and your child will be transferred to their regular designated program school or the designated overflow location, if necessary.
Please recognize that an abrupt mid-year move can disrupt learning and relationships.
Note | Parents / Legal Guardians / Independent Students who do not wish to provide the proof of age, legal name or citizenship document, or proof of address via email must contact the school and arrange a time to provide this in person before the registration form can be processed. Given that access to school buildings is limited at this time, it may take some time to get an appointment and we ask for your patience as we work to protect everyone’s safety.
Step 5: Email
The parent / legal guardian / independent student emails the designated school determined in STEP 1.
The subject line of the email is to be “New Registration -” followed by the full legal name of the child/student. For example, if the full legal name of the child is Morgan Aubrey Smith, then the subject line of the email is "New Registration - Morgan Aubrey Smith".
Attach the registration form, proof of address and the proof of age, legal name and citizenship document to the email.
To find the email address of the school:
find the school in the
click on the school name; and
copy the email address.
Step 6: Confirmation of Receipt of Registration Request
The school will review the registration form and reply to the email from the parent / legal guardian / independent student based on whether:
- the documentation has been included and the form is correct and complete;
- the documentation has not been included and the form is correct and complete;
- the documentation is not one of the accepted: proof or address; proof of age, legal name and citizenship; and/or the form is incorrect or incomplete; or
- it has been emailed to a school that is not the designated school based on the address provided or age of the child.
For the text of the email that will be sent, please refer to
Confirmation of Receipt of Registration – School Email Text.
Step 7: Confirmation of Registration
Until documents can be verified in person at the school, student registration is conditional. In the majority of cases this will not be done until the health emergency is over.
It is expected that in the vast majority of cases, documentation provided in person will verify that the address is within the school’s designated boundaries, the student is age appropriate for the school, and, in the case of dependent students, that the person who completed the registration has the authority to do so.
Should this be the case, the registration status will change from conditionally registered to accepted.
However, if the documentation indicates that the address is
not within the school’s designated boundaries or the student is
not age appropriate for the school then the student will be
withdrawn from the school and the parents / legal guardians / independent student directed to register at the designated school.
In the case of a:
- dependent student where the person who completed the registration form did
not have the authority to complete the form, the registration process will have to be completed in a timely fashion by the person who does have the authority to complete the form otherwise the student will be
- student who indicated they were independent who in fact is
not an independent student, their parent / legal guardian will need to follow the registration process for a dependent student and do so in a timely fashion otherwise the student will be
Attending a School Other Than the Designated School
Administrative Regulation 6090 | Student Registration and Admission directs the conditions under which a student may be accepted at a non-designated school.
After reviewing the regulation and complete the
Transfer Request: High School Form. This form is only for transfer requests for winter 2021. For requests related to the 2021-22 school year, a new form is in development. The new form is expected to be ready in early February.