Focus on Education
- Only research studies with a direct relevance to education and demonstrable benefits for participants: students, staff, and the Calgary Board of Education, will be considered. This includes direct alignment with the Three-Year Education Plan and Calgary Board of Education Results Policies.
- No research may impede on instructional time. If research is to occur during instructional time, it must support the current students and instructional goals of the class. Evidence of a direct link between the time spent participating in research and the Alberta Programs of Study must be clearly described. The demands on schools and participants can not be excessive or in conflict with students’ academic program. There will be no research conducted in the CBE August, September or June.
Research and Development Requests
- Proposals involving market research or for-profit endeavours will not be considered. Applications seen as using students or staff for research and development purposes (eg. program evaluation, beta testing software) will not be considered. If the intent of the research is to improve the offerings of a specific product or service, the research will not be approved.
- Agencies, partnerships or service providers operating in schools may not collect or obtain any data related to their offering as this would be considered product evaluation. For any clarification please contact email@example.com
- Agencies or service providers proposing partnership programs or supplemental services as part of their research application are instructed to initiate a formal partnership agreement by contacting Corporate Partnerships at
Ethics, Consent and Inclusion
- Any study considered to be research by the Tri-Council Policy Statement: Ethical Conduct for Research Involving Humans (TCPS2) under Article 2.1 must have Research Ethics Board (REB) approval in place prior to application submission to the CBE. Any research involving students or staff in the CBE, or gathering of student or staff data, must have REB approval. A copy of the original REB application must be included with the CBE application to conduct research.
- Active, signed legal guardian informed consent is required for any research with or about students under the age of 18. Students under the age of 18 must also provide assent to their participation in research. The CBE does not allow on-line consent at this time.
- All research proposals must use language and methodology that aligns with the Alberta Education Guidelines for Best Practices: Creating Learning Environments that Respect Diverse Sexual Orientations, Gender Identities, and Gender Expressions.
- The CBE does not allow for the provision of incentives or token compensation for participation in research.
FOIP and Safety
- The research must ensure that the confidentiality of information about the CBE, CBE schools, teachers, administration, legal guardian(s) and students is protected and that no CBE school, staff or student is identified in any report. Individual participants may provide consent to be identified through the informed consent process (for participants under the age of 18, the legal guardian would provide this permission). The CBE may be identified as a ‘school board in Western Canada’.
- Under Alberta's Freedom of Information and Protection of Privacy Act (FOIP Act), personal information or identifiable individual records are not disclosed to independent researchers by the CBE. Individual participants who are 18 years or older must provide consent to the provision of their own personally identifying information. Legal guardian(s) of participants under 18 must provide consent for the collection of personally identifying data for their child. All identifying data collected must be directly relevant to the research being proposed.
- All raw/potentially identifiable data must be stored in Canada. Digital data must be stored on Canadian servers.
- All persons conducting research, that involves students, student data, or being around students and CBE staff must provide certification of a Police Information Check (PIC) with a Vulnerable Sector search prior to the commencement of the study. Checks are accepted within 3 years of issue. Employees of the CBE conducting research need not submit a check as they would already have one on file.
Process for Contacting CBE School-based Participants
- The researcher completes an Application to Conduct Research and receives an approval letter from the Research & Strategy service department.
- The researcher contacts principals through public channels (e.g., school website information), presents the letter of approval from the CBE, provides an introduction to the proposed study, and seeks permission to conduct research in the school.
- If the principal approves, the principal uses the introduction to the study to communicate the proposed study to CBE staff (the principal may allow the researcher to introduce the study to CBE staff).
- CBE staff contact the researcher directly if they are interested in participating for themselves and/or their class of students.
- If a CBE staff member provides informed consent to participate, the principal provides information to parents about the research study taking place within the class.
- The principal invites parents to contact the researcher directly if they are interested in their child participating in the research study.
- Parents provide informed consent for their child to participate and the minor child provides assent (unless the student is identified as an Independent Student as defined by the Education Act).
- The study proceeds.
As a condition of approval, it is the researcher’s responsibility to provide the CBE with a report of the study upon completion (see Research Executive Summary Template). The researcher shall also arrange feedback of the results to participating schools should it be requested.
- Approval of research studies will be granted for one full calendar year. After one year’s time, the principal researcher must submit a progress report and request for continuation or extension of the study. Any changes to the research team, scope of the project, or methodology will require a re-submission to the
research application process.
Special Considerations for Researchers who are CBE Employees
- Applications must demonstrate consideration of how employment with the CBE may create the appearance of power over potential participants and result in coercion, even if unintended (eg; legal guardian(s) may feel their child may be penalized or miss out if they do not provide consent for their child to participate in their teacher’s research project). Proposals must also consider perceived conflict of interest by potential participants. Clear evidence of consideration and mitigation of these issues must be described in the application.
- The research must not impede on the duties of the employee. Proposals must clearly demonstrate that the research does not receive priority over employee duties.
- Employees must not use their job-related access to sensitive information and resources, for example, student information accessible to them as a CBE employee from PowerSchool or an OSR, as a benefit to their research. Consideration of ethical and fair access to potential research participants and information for research is necessary.
- CBE staff who are collecting data from students and/or other staff and who need to clarify whether or not their activities constitute research requiring an application may send an inquiry to research requiring an application may send an inquiry to firstname.lastname@example.org
- Employees may not use their job-related access to Outlook to find or contact potential participants.